Bills, Bills, Bills

Let’s talk bills. Cash out the door, can’t remember if you paid that one, piling up in your inbox bills. If you’re like me, you charge as many of your personal bills to your credit card as you can and set the rest up for automatic payment because what is worse than taking time out of your precious weekend to pay bills? Thankfully, the consumer experience around bill pay is more automated than ever and most of us spend a fraction of the time —if not less—  paying bills than our parents did. The crazy part? Most businesses are still paying bills the way our parents did—getting mail, writing checks, filing invoices—and they don’t have to! Yes, your business, too, could be benefiting from the miracle that is bill pay automation.

Managing your company’s bill payments the old-fashioned way is no easy feat. The sheer number of invoices to sort through on a regular basis can be overwhelming enough, let alone making sure everything gets coded in your accounting system correctly. Think: risk-prone double entry, confusing approval chains, time spent voiding and reissuing checks, and a combination of paper and digital invoices to organize and store. Like Katrina says in our intro video, the future is now (if you haven’t watched it, you should. This post is about bills, but we do so, so much more). Save time and get better control over your cash flow by outsourcing your bill payments to us. We use Bill.com to streamline accounts payable management, so you can focus on growing a thriving business and making it to your kid’s soccer game instead of keeping up with administrative tasks. Ready for the breakdown? Here is a glimpse of what it looks like when you hand over the bills to us.

Stay in control, spend way less time

Say farewell to labor-intensive steps in your business payments process. You don’t need to sort through (or hire someone to sort through) piles of paper or enter data line by line—we’ll do the work for you. Although we streamline busywork, you always maintain full control. You can review and approve bills from anywhere with just one click and set up automated approvals for recurring payments. We can also work with you to customize role-based access and assign bill and payment approval workflows. Based on the rules you set, Bill.com manages the workflow—so you can get back to your business.

Take paper out of the picture

COVID-19 got your team WFH? Not to worry. We handle everything digitally—invoice capture, bill approvals, payment, reconciliation—so you never have to track and store paper documents. Going digital reduces paper waste, not to mention less paper clutter. That means you and your team can spend less time scanning, filing, and organizing the mountain of bills and invoices on your desk (and in your inbox), and more time making headway on important projects.

Ensure accuracy and reduce fraud

Not only do we take the hassle out of paying bills, we use Bill.com to make the payment process that much more secure. Bill.com uses artificial intelligence to perform risk assessments to reduce the risk of fraudulent activity and an automated Positive Pay service to protect you against check fraud. What’s more, we are a team of seriously experienced CPAs and QuickBooks experts ensuring everything gets recorded to the right account in the right period. Cherry on top? Bill.com has comprehensive document management and automation systems that allow us to categorize, sort, and store all your files in one virtual location—so your information is always organized and audit-ready. 

Pay vendors how they want to be paid

Using Bill.com allows you to bring more flexibility and efficiency to your bill management process. Flexible payment options like domestic ACH, international wires, and virtual card make it easier than ever to pay vendors how they want to be paid. Outsourcing to us saves you time and energy, reduces the risk of fraud and error, and brings more flexibility to your bill management process. That’s because we use Bill.com—it’s a straightforward, intuitive solution that delivers above and beyond. Ready to get started? Schedule a conversation with us.

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